Project management is the combination of all the techniques, tools and skills which are required in order to make an efficient project. Every project is unique and has a specific start and end date.
According to PMBOK there are 10 knowledge areas, 47 processes and 5 process groups that work together in order to make a successful project.
Project Management includes high level understanding the project methodologies and principals about ‘how to implement the rules and regulations thoughout the project lifecycle’.
Process groups are as follow:
4. Monitoring and Controlling
All of the above-mentioned process groups works collectively as a bunch of information so that to maintain the proper workflow. To begin with, initiating phase involves the steps which are necessary at the beginning of the project that means understanding the overall project. Then, planning phase involves the high-level thinking on which we apply some tools and skillsets based on the requirement for the project. Once the project planning is done successfully, executing phase and Monitoring & Controlling works hand in hand in order to update in real time and work on the project simultaneously. Finally, closing phase involves the information regarding project closure and how other work is going to get closed successfully in a project.
Every knowledge area involves different knowledge, different skillsets which are involved in a project.
• Project Integration Management is integration of everything that goes into a project and all 6 processes that it consists of are to make sure that the project work carries out in a desired manner. To initiate the integration, project charter is developed, which is a gives a basic idea of what all is to be included in the project and what is rough duration and how much will it cost. This project charter serves as reference for developing a project management plan. This plan contains details regarding every area of project in extreme details and it has to be updated constantly throughout the project. Project management plan consists of plan on how to direct and manage project work as well as how to control the work and manage it. If there is any change, it will be assessed by a control board and that is how integrated change control is performed for the project. After making sure that project work is successfully ended, a project will be formally ended.
• Scope relates the what work is to be done. It incorporates Plan Scope Management, which gives method of undertaking administration plan. To know the scope thoroughly, all the requirements and expectations of stakeholders are collected and then used to define the scope.
• Project Time Management is carried out my planning schedule management as first step. By defining project activities, scope is broken down in workable units. By sequencing activities, which activity is done before or after which activity is realized. Now it is clear that how much time will it take to do all the activities and what resources will be needed. We can develop a schedule for our project after that.
• Project Cost Management planning has 3 processes. Any management needs a plan first, then all the costs are estimated according to activities of project. This estimated costs sum up into establishing project budget.
• Project Quality Management suggests how will be quality of project or product will be planned using various different tools and techniques and project sticks to desired quality level and predefined quality criteria.
• Project Human Resource Management is to manage what all workers or skilled people will be required for the project work and at what point in project will they be needed.
• Project Communication Management is a key knowledge area. Planning communication dictates how all the communications in project will be made and which are priority personnel for the project and ho to keep them informed. More importantly, there has to systematic method for exchange regarding project decisions, progress and changes required.
• Project Risk Management planning is divided into 4 processes, first we identify the risks. Then, we check chances of occurrence and how much will It cost us. Then we can be sure of the course of action to be taken to be prepared for the occurrence. Even so, there are some unforeseeable occurrences that cannot be helped.
• Project Procurement Management planning is done to determine if project needs external help and how much help is needed. It is useful to erform a build or buy analysis to choose a profitable way.
• Project Stakeholder Management planning is essential to know who is impacted by smallest aspect of work involved and how it will affect the work in return.
Project Stakeholder Management According to the PMBOK. (n.d.). Retrieved from projectmanager: https://www.projectmanager.com/blog/10-project-management-knowledge-areas
The Five Traditional Process Groups Explained. (2018, Sep 10). Retrieved from projectmanagementacademy: https://projectmanagementacademy.net/articles/five-traditional-process-groups/
What Are the Project Management Knowledge Areas? (n.d.). Retrieved from projectmanager: https://www.projectmanager.com/blog/10-project-management-knowledge-areas